Bookkeeping Services

QuickTrainer's Bookkeeping Services

Bookkeeping is an essential part of your business. Why?

1. Accurate bookkeeping lets you know where your business stands financially.
2. How much revenue have you generated this year; this month, last month?
3. How much did it cost you to generate this revenue? This is call Cost of Goods Sold or Cost of Sales.
4. What were your gross margins? This is determined by taking total revenue and subtracting your cost of sales.
5. What are your operating expenses?
6. How about various expenses as a percentage to revenue? Are there areas in which you need to trim? Or are there expenses in which you should increase your spending (e.g., marketing or advertising)?
7. How much cash do you have on hand?
8. Who owes you money? Should you be making phone calls to collect your money? Is the money collectible?
9. What are your capital expenses this year?
10. Who do you owe money? Who should you be paying now so that you pay on time, but just in time?
11. What is your overall debt ratio?
12. Based on profit, is it time to take a Profit Distribution?
13. What are your trends? How does this year look compared to last year? How about this month compared to the same month last year?
14. Is it time to purchase that piece of equipment which can help you grow your business?
15. And lastly, are your financials ready to turn over to your CPA for a tax return?

There are many more reasons which could be listed above; these are just some key reasons to have your bookkeeping in order. Notice #15 above. This was listed as the last reason on purpose. While having your bookkeeping ready for a tax return is important, it is by no means the most important reason. By accomplishing the other 14, the last reason, for the most part, will fall right into place as a result. The other 14 allow you to make informed, intelligent business decisions.

QuickTrainer wants to be your Bookkeeping Resource!

When it comes to bookkeeping, QuickTrainer understands what it takes to get your bookkeeping right. As a result:

• You will save money with your CPA!
• You will be in a position to make informed, intelligent business decisions. We'll teach you how!
• QuickTrainer will give you your time back, allowing you to focus on the passions and strengths of your business!

What to expect from QuickTrainer's Bookkeeping Services

• When you engage QuickTrainer to become your bookkeeper, it will not take you long before you know you have indeed made a wise decision. You will understand why so many other business owners are turning to QuickTrainer as their trusted partner when it comes to your bookkeeping needs.
• At QuickTrainer, we like to see our clients focus on the passion of their business; the product(s) they sell or the service(s) they provide. Leave the bookkeeping basics to us, the QuickBooks and accounting experts. Of course, we want you to be involved in some of the bookkeeping aspects. For instance, we want to work closely with you to ensure you are reviewing the proper reports on a regular basis. Additionally, we want you signing checks (no rubber stamps, please!), and making decisions when it comes to your A/P (Accounts Payable).
• We like to say, "We will do as little or as much of the bookkeeping as you desire". QuickTrainer can provide full services or partial services when it comes to your bookkeeping. We can show up once a month, once a week or every day; again, we work closely with our clients to find the "proper" balance for your bookkeeping needs. A typical engagement has our Bookkeeping Consultant providing services on a weekly basis.

QuickTrainer provides these Bookkeeping Services:

Accounts Payable (A/P)

A QuickTrainer Bookkeeping Consultant will enter vendor bills, pay vendor bills, provide you with A/P reports to ensure the right bills are getting paid on time, but just in time. During this process, we are ensuring you are aware of any of your vendors "early pay" discounts. Taking advantage of early pay discounts can potentially save your company hundreds, if not thousands of dollars. We also look for discrepancies (e.g., billing errors, inventory errors, comparing PO's to pick tickets, etc.). We find if one is not on top of these potential issues, it can equal money being tossed out of a window on a windy day.

Accounts Receivable (A/R)

Your Bookkeeping Consultant can handle your invoicing needs. This can entail anything from generating new invoices, generating progress invoices, receiving payments, making deposits, posting deposits and customer statements. We can run customer statements at month end to be mailed, giving your clients that extra push to keep their accounts up to date. Reviewing the aging report is important so we can bring any problem to the forefront and keep your cash flow positive.

Bank and Credit Card Reconciliations

An often overlooked and/or misunderstood part of bookkeeping by business owners is the need to reconcile both banking (checking, savings or investment) accounts as well as credit card accounts. Your Bookkeeping Consultant will ensure these account types are reconciled properly each month to the penny. Any issues encountered will be discussed with you (e.g., checks posted incorrectly, deposits not accounted for). When all is said and done, you can rest assured your accounts have been reconciled, a reconciliation report has been printed and attached to your bank statement(s).

Reporting

We will run an entire set of Financial Reports either at month end or Quarterly that will help guide you in growth. Income Statements (sometimes referred to as Profit and Loss) basically add up a list of revenues and subtracts your expenses throughout the period to give you an idea of how much profit or loss you have created. A Balance Sheet will give you a synopsis of your financial condition at the specific time you choose. This helps you decide if you are in a position to purchase equipment, expand, need to bolster cash reserves, identify and analyze trends, etc. We can run other specific reports you choose.

Test & Measure

At QuickTrainer, we believe strongly in testing and measuring and we know you should too. You need to understand where your clients are hearing about your business; is that advertising piece you are running producing a healthy ROI (Return on Investment)?; Are the Yellow Pages still a viable source for your advertising dollars? Your Bookkeeping Consultant will assist you in tracking this all important and valuable information.

Sales Tax

If your business collects sales tax from its customers, your Bookkeeping Consultant will see this tax is paid and the sales tax report filed on time, every time.

Payroll

Are you doing your own payroll in-house? Your QuickBooks Consultant will access your payroll to mutually determine if this makes sense. If so, we can generate your paychecks; file your payroll taxes; file your quarterly payroll reports. Come year-end, we can also produce your W-2's and 1099's.

In Summary

At QuickTrainer, we love bookkeeping and we love QuickBooks. We are passionate about our business and the services we provide clients. It's an unusual combination, but we are an unusual business, and that's a tremendous asset for you and your business!

Let our bookkeeping skills shine on your business and you will see the results your business needs. If you desire to get your financial house in order, give us a try…QuickTrainer, Inc.!